R&D AI Helper — Projects, Tasks & Subtasks

Week of 2026-09-14 · Charles Liu (Kbot) + Romit Bhingradiya (Kommerce-1)

Preset v0.3 2 projects 8 tasks (incl. T0 access) · 36 subtasks

Project 1 · Kbot-Link + Meet3 (temp assist)

Kbot-Link + Meet3 — temp assist assignment

Charles is not on the Kbot product line; he is temp-helping two adjacent product lines — Kbot-Link (OTA + dashboard links) and Meet3 (recording / notes / call bridge). Both grants are time-boxed to this assignment.

Owner · Charles Liu (temp) Kick-off 2026-09-14 Due 2026-09-26 On track

#	Task / subtask	Required · Actual	Kick-off	Status
T0	Grant AI Helper access to Charles's work signals (two product lines) Pre-flight — nothing else starts until this is done. Because Charles is temp-assigned across Kbot-Link and Meet3, each product line needs its own explicit grant. Access is time-boxed to the assignment and revocable.	3h · 3h✓ granted	2026-09-14	Done
	0.1	Engineer's AI subscription — read own history Charles's own Claude / OpenAI / Gemini account: read-only token so AI Helper sees prior sessions on Kbot-Link + Meet3 code paths.	0.5h · 0.5h	2026-09-14	Done
	0.2	Kbot-Link scope — read on `src/public/kbot-link` + OTA routes Only the Kbot-Link surface (not the whole Kbot repo). CODEOWNERS-gated.	0.5h · 0.5h	2026-09-14	Done
	0.3	Meet3 scope — read on `layers/kbot-meet` + meet routes Second product line, second explicit grant. Not implied by 0.2.	0.5h · 0.5h	2026-09-14	Done
	0.4	Task board + CI — scoped by label Issues labelled `kbot-link` or `meet3`; GH Actions runs touching those paths.	0.5h · 0.5h	2026-09-14	Done
	0.5	Chat signal — R&D Zoom channel read R&D channel only; DMs and other product-line channels out of scope.	0.5h · 0.5h	2026-09-14	Done
	0.6	Data-use scope signed (temp assignment) One-page: what AI Helper reads, stores, never touches. Notes that scope auto-expires at end of temp assignment. Charles signs; Steve counter-signs.	0.5h · 0.5h	2026-09-14	Done
T1	Kbot-Link · OTA C+D — phased-rollout picker + rollback + empty-state onboarding Release-page target selection, one-click rollback, empty-state guide + sample. Shipped to prod as `d5a7980` on 2026-09-17.	14h · 13h✓ 3-way agreed	2026-09-14	Done
	1.1	Phased-rollout picker on release page Select target subset by tag / cohort / % before publishing.	4h · 4h	2026-09-14	Done
	1.2	One-click rollback button + confirmation Restore prior release for the same target set; audit-logged.	4h · 4h	2026-09-15	Done
	1.3	Empty-state onboarding + sample release First-run experience so new subscribers see how a release looks before making one.	4h · 3.5h	2026-09-16	Done
	1.4	Merge, deploy, verify prod Merge `charles/blissful-darwin-ut0qxf` → main; deploy-hostbuild #816 green; smoke-test rollback on staging tenant.	2h · 1.5h	2026-09-17	Done
T2	Meet3 · Recording consent — silent-decline capture Attendees who close the consent prompt without answering are being counted as consented. Fix: treat "no response within N seconds" as decline; block recording start until at least one explicit accept.	8h · 5h✓ 3-way agreed	2026-09-18	In progress
	2.1	Reproduce silent-decline path on staging Playwright: join meeting, close consent modal without click; assert current behavior wrongly writes consent=true.	2h · 1.5h	2026-09-18	Done
	2.2	Backend: distinguish "no response" from "consent granted" Add `consent_state` enum: `pending / granted / declined / timed_out`. Migration + backfill.	3h · 3.5h	2026-09-19	In progress
	2.3	Frontend: block recording until first explicit accept Recording button disabled with tooltip explaining why.	2h · —	2026-09-22	To do
	2.4	Compliance review + docs update Legal note on consent-timeout policy; runbook in `docs/meet3-consent.md`.	1h · —	2026-09-23	To do
T3	Meet3 · Meeting-notes AI summary — long-call hallucination fix Summaries of calls > 45 min fabricate action items that were never said. Root cause: transcript chunking loses speaker attribution → model invents plausible-sounding assignees.	9h · —✓ 3-way agreed · not started	2026-09-23	To do
	3.1	Golden-set: 10 long calls with human-verified action items Baseline: measure current fabrication rate against this set.	2h · —	2026-09-23	To do
	3.2	Preserve speaker attribution across chunk boundaries Pass speaker map + last-N-turns overlap between chunks.	4h · —	2026-09-24	To do
	3.3	Verifier pass: require verbatim quote per action item Second model call rejects items whose supporting quote isn't in the transcript.	2h · —	2026-09-25	To do
	3.4	Re-run against golden-set + ship behind flag Target: fabrication rate ≤ 5%. Ship dark, flip after 24h clean.	1h · —	2026-09-26	To do

Required (T0 + T1–T3)

34h

Actual to date

21h / 34h

Delta (median)

0.93 on plan

Kick-off

2026-09-14 T0

Due

2026-09-26 Fri

Project 2 · Kommerce-1 / AutoOMS-Master

AutoOMS RMA state-machine refactor — Phase 2

Cut return-label edge-case failures; add inventory reconciliation with Kommerce-1.

Owner · Romit Bhingradiya Kick-off 2026-09-14 Due 2026-09-30 Watch — 1 blocker

#	Task / subtask	Required · Actual	Kick-off	Status
T0	Grant AI Helper access to Romit's work signals Pre-flight — nothing else starts until this is done. Two repos means two access grants; both are explicit and revocable.	3.5h · 3.5h✓ granted	2026-09-13	Done
	0.1	Engineer's AI subscription — read own history Romit's own Claude / OpenAI / Gemini account: read-only token so AI Helper can see prior sessions on both repos. English-only summaries.	0.5h · 0.5h	2026-09-13	Done
	0.2	Repo — read scope on `Kommerce-1` PRs, commits, review threads. Via Romit's own GitHub → Claude Code web session.	0.5h · 0.5h	2026-09-13	Done
	0.3	Repo — read scope on `AutoOMS-Master` Second repo, second explicit grant; not implied by the first.	0.5h · 0.5h	2026-09-13	Done
	0.4	Task board — read scope (both repos) Issues + Projects; label & assignee events.	0.5h · 0.5h	2026-09-13	Done
	0.5	CI signals — read scope GH Actions runs, deploy events for both repos.	0.5h · 0.5h	2026-09-13	Done
	0.6	Chat signal — R&D Zoom channel read R&D channel only; DMs and other channels out of scope.	0.5h · 0.5h	2026-09-13	Done
	0.7	Engineer signs the data-use scope One-page (English): what the AI Helper reads, stores, never touches. Romit signs; Steve counter-signs.	0.5h · 0.5h	2026-09-13	Done
T1	RMA state machine — return-label edge cases Enumerate + cover the 7 known edge cases; land failing → passing tests.	14h · 15.5h✓ 3-way agreed	2026-09-14	Done
	1.1	Enumerate 7 edge cases from prod incident log Table: label expired, carrier reject, split shipment, weight mismatch, …	2h · 2h	2026-09-14	Done
	1.2	Write failing tests per case Real-postgres integration tests per CLAUDE.md Rule 3.	4h · 4.5h	2026-09-14	Done
	1.3	Refactor state machine — extract transitions Pull the switch into typed transition table; kill implicit fall-through.	6h · 7h	2026-09-15	Done
	1.4	Add retry with exponential backoff Carrier API 5xx: retry 3× with 2s / 4s / 8s.	2h · 2h	2026-09-16	Done
T2	Kommerce-1 ↔ AutoOMS inventory reconciliation Nightly sync + drift report so counts stop diverging.	11h · 3h✓ 3-way agreed	2026-09-17	In progress
	2.1	Define sync contract (JSON schema) SKU, on-hand, reserved, in-transit, ts. Signed off with Charles.	2h · 2h	2026-09-17	Done
	2.2	Build nightly sync worker Cron 02:00 IST; idempotent; writes to `inventory_sync_runs`.	4h · 1h	2026-09-18	In progress
	2.3	Drift report + Zoom alert Any SKU drift > 5 units → post to R&D Zoom with link.	3h · —	2026-09-19	To do
	2.4	Backfill script for last 30 days One-shot; produce drift baseline before enabling alerts.	2h · —	2026-09-22	To do
T3	Kommerce-1 order-status webhook to AutoOMS Push status changes instead of AutoOMS polling — cuts latency and DB load.	9h · —⏸ Blocked — waiting on Charles's contract review	2026-09-23	Blocked
	3.1	Draft webhook contract + HMAC signing Reuse Kbot's existing HMAC pattern from `email-track.routes.ts`.	2h · —	2026-09-23	Blocked
	3.2	Kommerce-1 emitter Fire on order state transition; queue for retry on failure.	3h · —	2026-09-24	To do
	3.3	AutoOMS receiver + idempotency key Reject duplicate `event_id`; log to audit table.	3h · —	2026-09-25	To do
	3.4	End-to-end test + prod cutover plan Feature flag; poller stays on until 48h clean; then flip.	1h · —	2026-09-26	To do

Required (T0 + T1–T3)

37.5h

Actual to date

22h / 37.5h

Delta (median)

1.11 on plan

Kick-off

2026-09-13 T0

Due

2026-09-30 Wed

How the AI Helper generates this view

Field	How the AI Helper fills it
T0 · Access	Every project starts here. The AI Helper cannot propose hours it cannot measure — so before any project task opens, T0 provisions read scope on the engineer's AI subscription, repos, task board, CI, and R&D chat. Engineer signs a data-use scope; manager counter-signs. Un-signed = project cannot start. Access is revocable any time.
Project name	Grouped from repo + primary label. Charles's Kbot area = "Kbot Product Line"; Romit's dual repo = "Kommerce-1 / AutoOMS-Master". Engineer can rename.
Task	Milestone-sized unit of work (roughly a week or one shippable increment). Derived from ticket clusters + engineer's roadmap sync.
Subtask	Step-by-step decomposition proposed by AI Helper from the task description + code paths it will touch. Engineer edits inline before signing.
Required (hours)	AI proposes → engineer counters → converge → manager approves. Number is signed by all three before work starts. Un-signed subtasks show warn.
Actual (hours)	Rolled up from task-timer + commit-authoring windows. Delta = actual ÷ required drives the score chip in the diary.
Kick-off date	Set at three-way sign-off; cannot be earlier than sign-off date. Used to compute lead-time (metric #13) and cycle-time (#12).
Status	Auto from git/CI/board: To do · In progress · Review · Done · Blocked.

R&D AI Helper preset v0.3 · project view · 2 projects · 8 tasks (2× T0 access + 6 work) · 36 subtasks · 71.5h required · 44h actual to date. T0 (access grant) is always the first task on any project — the AI Helper cannot fairly propose hours it cannot measure. All hour figures carry a three-way agreement stamp (AI + engineer + manager) before work begins. Layout follows Linear / Asana / Monday convention so engineers land in a familiar shape.